AUSTRALIA classification , coding and reporting standardization . The e-catalogues has “ made it easier having all relevant information captured within the ERP system ,” notes Tiong .
The Centre of Excellence also drove efficiency in the Procureto-Pay ( P2P ) process , with invoices streamlined by using consolidated invoices instead of one invoice per delivery . “ We now have one invoice a month for multiple deliveries .
The right system has to be put in place ” states Tiong . Strong partnerships with key suppliers including CISCO and Optus ensure VU has relevant advancements in technologies when available . This is important to the head of procurement .
“ We are partnering with these suppliers because we want to be active in bringing in new technologies . I would say bring in a new era to Victoria University ” Tiong says . These technologies include bringing educational services to students digitally , which involves improving the online portals and streaming lectures and seminars online .
While VU is advancing with technology , it has not neglected sustainability . Between 2006 and 2010 , the university decreased its water usage by 75,000 kilolitres in partnership with City West Water thanks to initiatives spanning harvesting rainwater in pools , single flush toilets and installation of water meters .
Energy efficient solutions have been implemented ; solar panels have been erected on site . A new lighting system works through sensors . All of this leads to the undeniable conclusion that procurement takes sustainability seriously . “ When we look at our tender documents and requirements we must think , how sustainable is this ?” comments Tiong .
The proactivity shown towards sustainability and the transformation of Procurement in Victoria University cements its place as a pioneer for higher education in Australia and further afield , continuing to provide the movers and shakers for the country ’ s future .
www . vu . edu . au 79